2025 MFTHBA Rulebook

10 Section 4. Election of Board of Directors A. Directors 1. Candidates for positions of director shall submit nomination forms during the nomination period occurring in July and August, as prescribed by the Board of Directors, in order to be placed on the MFTHBA official ballot for the annual election occurring in October. Those persons seeking the position of director shall be members in good standing and shall be voted on by the eligible voters. 2. No more than one-third of the directors’ positions are to be scheduled for election in each year, except in instances where a vacancy and subsequent appointment has occurred during the year and such position is to be voted upon, or when additional positions are established and are to be voted upon, or when the number of directors’ positions is not evenly divisible by three, in which event the number shall be adjusted to maintain the appropriate number of directors’ positions. 3. In the event there is no candidate for a director’s position, the Board of Directors shall appoint a member to serve until the next election. B. Officers The President, Vice-President, and Secretary-Treasurer of the corporation shall be members in good standing and shall be elected every two years by the members during its regular annual election occurring in October. C. Voting Voting by members shall be by U. S. Mail. Election ballots will be provided the membership entitled to vote, with ballots mailed no less than 30 days prior to the election. Ballots will be mailed to the member’s address of record. Ballots shall be returned to an outside accounting firm or other neutral entity. To be elected the nominee must have a majority vote; in the event more than two candidates are voted upon and none receives a majority, the candidate who receives the greatest number of votes shall be declared the winner. D. Term of Office Term of the newly elected Board of Directors shall commence on November 1 following the election. Section 5. Vacancies Vacancies may be filled at any meeting of the Board of Directors . A. Directors If a position of Director is vacated, the Board of Directors shall appoint a successor to serve until the term ends. The vacancy shall not be filled for 30 days following the effective date of the vacancy to allow interested eligible members to make themselves be known as potential candidates for the vacated position. B. Officers If the position of President is vacated, the Vice President shall assume the position of President to serve until the term ends. If the position of either Vice President or Secretary-Treasurer is vacated, the Board of Directors shall appoint a successor to serve until the term ends. If either the Vice President position or Secretary-Treasurer position is vacated and the appointee is not currently a member of the Board of Directors, then the vacancy shall not be filled for 30 days following the effective date of the vacancy to allow interested eligible members to make themselves be known as potential candidates for the vacated position. Should Association business require, the Board can make an interim appointment to serve as Acting Secretary-Treasurer until such time as a replacement to the vacancy is appointed.