2025 MFTHBA Rulebook

19 Section 2. Nominations for Officer and Director Positions A. Filing Requirements for positions of either officer or director require: 1. Persons seeking office must be members in good standing and must be at least 21 years of age as of January 1 of the current year. 2. Persons filing for an officer position, President, Vice President, or Secretary/Treasurer, may reside in any of the established regions. 3. Persons filing for positions of Director shall reside in the specific region which he or she is seeking to represent. 4. Persons seeking office of either Officer or Director shall submit nomination forms and during the nomination period commencing in July and closing in August, as prescribed by the Board of Directors, in order for their names to be placed on the MFTHBA official ballot for the annual election to be held in October. 5. Region designations are shown on Page _18_ of this handbook. 6. Persons seeking or currently serving on the MFTHBA Board of Directors may not have been considered a Member Not in Good Standing for any period during the previous 5 years or during a current term. Section 3. Eligibility to Vote. A. Ballots will be sent to each voting member whose membership is current as of July 1 prior to the election and will be mailed to the member’s address of record. B. All voting members eligible as of July 1 to receive a ballot will have the opportunity to vote as follows: 1. Vote on any ballot initiative presented to the membership on the annual or special ballot. 2. Vote for President, for Vice President and for Secretary-Treasurer. 3. Vote for Director to represent the region in which both the voting member and the Director candidate reside. In the elections following 2008, each Director candidate will stand for a 3-year term in the elections as shown: Election 2009: Regions 4*, 9, 10; Election 2010: Regions 2, 5**, 8; Election 2011: Regions 1, 3, 6** & 7**. In Year 2012, the election cycle will resume. Section 4. Procedural Handling A. An outside mailing service firm and/or an online electronic balloting service and/or an outside accounting firm will be employed by MFTHBA to facilitate the preparation, mailing, collection, tabulating, and reporting of the ballot specifics of the MFTHBA annual or special ballot, with appropriate contracts outlining the MFTHBA expectations. B. The confidentiality of individual votes is to be maintained and protected by the firm tabulating the votes; however, upon request by the MFTHBA Board of Directors, demographic information can be provided by the tabulating firm to MFTHBA. C. Ballots will be prepared to address the following requirements: 1. Mailings will be clearly marked with MFTHBA logo and will indicate the MFTHBA annual or special ballot is enclosed. 2. Officers: Candidates for President, Vice President and Secretary-Treasurer will be placed on the general ballot, which will be mailed to all voters eligible to vote the current election. In addition, the general ballot will contain any ballot initiative presented by the Board of Directors for the vote of all members eligible to vote in the current election. 3. A region-specific ballot for each of the regions having a slate of candidates for election will be mailed to each voter eligible to vote in their specific region. The region-specific ballot will accompany the general ballot in the same mailing.