2025 MFTHBA Rulebook

20 4. Instructions for voting will be clearly printed on each ballot, along with deadline for receipt of completed ballot in the tabulating office. 5. Ballot instructions will include the following: a) voter shall mark only one box for each elected position or selection; b) voter shall place completed ballots in the enclosed return envelope; c) voter shall seal and place postage on the return envelope prior to mailing; d) voter shall mail ballots to the designated tabulating office; e) date by which the return ballots must be received at the designated tabulating office; f) no other communication is to be included on or in the return envelope. D. Candidates in an annual election may request a recount if the candidate loses the election by one percent (1%) or less. If the amount is over one percent, then the MFTHBA Board of Directors will determine if a recount is justifiable. Candidate must post in advance an amount mutually agreed upon by the Board and candidate to cover cost of recount prior to recounting any election. Section 5. Vacancies: In the event a position becomes vacant following an annual election, the Board of Directors shall comply with the requirements of Article III, Section 5 of the Bylaws in filling this vacancy. In the event there is no candidate for a vacancy in an election, this shall be dealt with by the Board of Directors as a vacancy, and they shall appoint a member to serve until the next election. In region vacancies, preference shall be given to an appointee from the region experiencing the vacancy. COMMITTEES, MEDIATORS and DISCIPLINARY HEARINGS BOARD Section 1. Committees Committees represent the working arms of the MFTHBA, and as such serve at the discretion of the Board of Directors. Each committee shall be commissioned by the Board of Directors with specific duties, responsibilities and authorities. Each committee shall be accountable specifically to the Board of Directors and in general to the MFTHBA membership. In support of the rules and regulations of the MFTHBA, the Board shall, from time to time, appoint various individuals to serve in various capacities and for special purposes as outlined below. The charter for each committee or special purpose group shall be approved by the Board and presented in writing to the committee or group in order to have a clear understanding of responsibilities, expectations and protocol. A. Each committee chartered by the Board of Directors shall be comprised of members in good standing, and consist of a chairperson, general members of the committee, and a Board representative. 1. The chairperson shall be appointed by the Board of Directors. 2. The chair shall compile a list of names of persons previously contacted who would accept a committee position, and the list will be presented for the Board’s appointment. 3. Both the chair and the members of the committee must receive a majority vote approval of the Board in order to serve on the committee. 4. The Board representative will be nominated by the President or the President’s designee, will then be approved by a majority vote of the Board and will act as liaison between the committee and the Board. 5. When a vacancy occurs on a committee, the Board will accept recommendations from the committee chairperson for consideration in filling the vacancy. B. The committee charter or outline of duties and responsibilities, shall set forth the specific project or projects the Board is delegating to the committee, the method of reporting the progress of the project to the Board, the requested timeframe in which the committee is to fulfill its mission, and any latitude for the committee to expand the scope of its activities, should that be warranted. 1. A document addressing the formation or continuation of a committee shall be generated by the Board of Directors and presented to the committee, with specific information as to committee