2025 MFTHBA Rulebook

21 protocol, the project or projects the Board is assigning to the committee, and the requested timeframe in which to complete the undertaking. 2. It shall be the responsibility of the chairperson of the committee to provide, at minimum, a written report to the Board of Directors on a monthly basis, indicating the progress of the committee. 3. The timeframe for tenure shall vary from committee to committee depending upon the scope of the work to be accomplished. a) In cases where a specific task is satisfactorily accomplished, the Board may accept the work of the committee, and with the Board’s thanks disband that particular group. b) In certain areas of the MFTHBA where continuity needs must be addressed, the Board shall establish committees of multi-year duration. In these instances, the Board shall review the work and reconfirm such committee and committee personnel from year to year. Members of such committees shall be given specific multi-year approvals as to their service on the committee, as designated by the chairperson of the committee. Each year, certain members of the committee shall rotate off that committee at the end of their specified term or terms. Replacements will be proposed by the committee chairperson. 4. The Board of Directors, by a majority vote, may terminate an individual member’s assignment to a committee. C. Committee meetings shall be made known to the MFTHBA office. During such meetings the following procedures shall be observed. 1. The committee shall maintain a written record of meetings, to cover names of attendees, date, time and location of meeting, discussion items, recording of any votes taken and any subsequent recommendations to be made to the Board of Directors as a result of the meeting. 2. For committee members unable to attend the meeting in person, participation via electronic means can be made available. 3. The records of the committee, maintained as stated above, represent committee work and as such are the property of the MFTHBA. These records are to be turned over to the MFTHBA office at the completion of the committee’s assigned work or upon the formation of a newly constituted or commissioned committee to continue the work. The records shall be made available to any subsequent committee to preserve and provide continuity of the objectives of the committee. Section 2. Mediators and Disciplinary Hearings Board A. The Board shall, from time to time, designate individuals to serve in special purpose situations and for actions as outlined below. The outline of duties and responsibilities shall set forth the specific project or projects the Board is delegating for such handling. 1. A person or persons to act in the capacity of Mediator, in conjunction with and support of MFTHBA rules, shall have skills, training and/or experience in this endeavor to successfully conduct such mediations. 2. A Disciplinary Hearings Board which shall consist of two members of the Board of Directors and three MFTHBA members at large shall be empaneled to hear and act upon issues unresolved through mediation. 3. Mediators and Disciplinary Hearings Board members shall have no personal interests or involvements in the cases which may be referred for their recommendations. In such instance, an alternate shall be designated to replace that person.