2025 MFTHBA Rulebook

42 of meetings of the Board of Directors and its committees may be circulated to other persons unless they contain any such confidential information, in which case such minutes must remain confidential. 5. Opposing Points of View: A member will endeavor to foster harmonious relationships with other members by frank and good-faith discussions in meetings, and at all times be open minded, recognizing that expression of an opposing viewpoint is often healthy to ultimate decision making. 6. Pending Litigation: To coordinate MFTHBA’s approach to the case, a Board member shall avoid individual discussion with a litigant or third parties concerning any litigation pending against the MFTHBA but shall refer all inquiry to the entire Board of Directors or to the MFTHBA attorney. 7. Judging an MFTHBA-Sponsored Show: While serving on the MFTHBA Board of Directors, a director shall not judge the National and/or World Show. 8. No one or no group, regardless of organizational designation, shall represent themselves as an MFTHBA spokesperson without prior approval of the MFTHBA Board of Directors. This shall include but not be limited to printed and/or electronically transmitted material. C. Executive Session: An executive session is any meeting or part of a meeting of the MFTHBA Board of Directors that is closed to any person or persons for deliberation on certain matters. The MFTHBA Board of Directors may hold an executive session during any meeting in accordance with the following guidelines and procedures: 1. Executive session may be held for deliberation concerning the following matters: a) Employment of MFTHBA officers and others, including but not limited to evaluations, negotiations and complaints. b) At the request of the MFTHBA Secretary-Treasurer to discuss any MFTHBA personnel matter. c) Complaints. d) Disciplinary hearing involving a member or non-member. e) Negotiations involving MFTHBA commercial activities. f) Pending, threatened or possible litigation. 2. Executive session may be called as follows: a) The MFTHBA President, at his/her discretion, has the right to call an executive session and shall cite the appropriate purpose. b) Any MFTHBA Director may move the MFTHBA President to call an executive session and shall cite the appropriate purpose. If the MFTHBA President declines to do so, any other Director may second the motion for executive session, and upon the affirmative vote of at least two-thirds (2/3) of the Directors present at the meeting, the executive session will be called. c) Executive session is held for the purpose of free exchange of information on sensitive topics. Any matter discussed in executive session shall remain confidential and not discussed with any person not present in the session. Any Board action taken as a result of discussions held within executive session must take place in open meeting of the MFTHBA Board of Directors. D. Workshop Session : A workshop is a called meeting requiring that appropriate notice be given Board members and others whose attendance is required. Any matter which is discussed in workshop and upon which a consensus is reached by the Board, must be brought up in a regular Board meeting and a vote taken to support the action.