2025 MFTHBA Rulebook

50 6. Compensation: The DQP Coordinator is to be provided a phone card to be used solely for conducting DQP Coordinator business. In addition, the DQP Coordinator is to be reimbursed for mileage to a show or event where he/she is not otherwise being compensated as a paid DQP. Mileage or transportation costs and housing cost will be reimbursed for trips to APHIS meetings and/or training when such trips have been approved in advance by the Board of Directors. 7. Complaints About APHIS Veterinary Medical Officers (VMO’s): The DQP Coordinator shall receive complaints with specific detailed evidence and any supporting documentation from DQP’s or HIO officials and immediately forward those to the HP Coordinator. 8. APHIS Letter of Warning: If a VMO/APHIS official recommends a Letter of Warning be issued to a DQP, the DQP Coordinator shall receive such notice from the HP Coordinator. After investigation by APHIS, if a Letter of Warning request is received from the HP Coordinator, the DQP Coordinator shall schedule a hearing to occur within thirty (30) days of the request to provide the DQP an opportunity to be heard. The DQP Coordinator shall forward the results of the hearing to the HP Coordinator for possible issuance of a Letter of Warning. E. DQP Program Administrator : The DQP Program administrator (Administrator) is appointed by the Board of Directors. The Administrator may or may not be a full-time employee of MFTHBA. If the Administrator is a member of MFTHBA, he/she must be a member in good standing. The Administrator shall report to the MFTHBA President. The following are the responsibilities of the DQP Program Administrator: 1. Knowledge: The Administrator must be familiar with the Act, the Regulations, the Plan and the MFTHBA rules related to the Horse Protection Act. The Administrator shall attend DQP training as if he/she were a candidate to become certified and must pass the written test. It is not necessary that the Administrator meet the DQP apprenticeship requirements. 2. Event Schedules and DQP Assignments: The Administrator is responsible for keeping a current list of events and DQP assignments provided to him/her by the DQP Coordinator. The Administrator is responsible for assuring that a show report is turned in by DQP’s for each show or event. 3. Annual DQP Certification Training: The Administrator is responsible for scheduling the Hall of Fame for the training at the request of the DQP Coordinator. The Administrator is responsible for advising the HP Coordinator of the training schedule at least ten (10) days in advance. The Administrator is responsible for making available all forms needed for the training session. The Administrator shall also conduct training proper completion and procession of DQP Show Report and Record of HPA Violation forms, as well as the procedures for penalty assessments and HPA hearings. The Administrator shall also assist the DQP Coordinator in designing the written tests given to DQP’s. 4. Compensation: If the Administrator is not an employee, he/she is to be provided a phone card to be used solely for conducting Administrator business. The Administrator is to be reimbursed for mileage to a show or event where he/she is not otherwise being compensated. Mileage of transportation costs and will be reimbursed for trips to APHIS meetings and/or training when such trips have been approved in advance by the Board of Directors. 5. Records: The Administrator is responsible for keeping all DQP program records as listed in HIO Responsibilities, Section 1 D above. Show Reports are to be faxed to the HP Coordinator as soon as they have been audited for correctness and completeness. All records are to be retained for a period of three (3) years. 6. HPA Violations and Penalties: The Administrator is responsible for processing Record of HPA Violation forms. Such forms are to be faxed to the HP Coordinator as soon as they have been audited for correctness and completeness. The Administrator is also responsible for assessing penalties per the Plan. Details of violation processing and penalties are contained in Section 5 below. 7. Communicating Violations: The Administrator is responsible for disseminating lists of persons and horses under suspension to the HP Coordinator, DQP’s and other HIO’s on at minimum a monthly basis, or as needed.